Your Custom Agency savings report

Discover CivicPay

and streamline your entire utility billing process.

Thank you for sharing your utility billing data with us with us. We’re pleased to present this custom report to show how you can save money and time with CivicPay.
In this report we’ll breakdown each category of savings opportunities, explain how we arrived at the numbers and calculate your savings. We’ll also demonstrate how CivicPay’s features makes your citizen’s bill paying experience more convenient and safe while also providing real time reporting and security necessary for modern agencies.

Disclaimer:
The information provided in this report is an estimate only, based on information provided by the participating agency. It is not a binding contract. Final cost will be determined in a formal scope of work document as part of an annual contract.

1

Statements

How many statements do you mail each billing cycle?
How many billing cycles per year?

Calculation Assumptions:

The following savings works on the assumption that 30% of your citizens will switch from paper to CivicPay’s electronic statements. Additionally, we consider hard cost and labor: $.05 for an envelope, $.40 for postage, $.03 for paper, $19 clerk hourly rate, 3 minutes time for processing each check payment and hours to prepare the statements.

Estimated savings of per billing cycle

CivicPay’s impact on statements and the environment.

One of conveniences CivicPay provides citizens is the option for paperless billing. Citizens can select “Go Paperless” when registering for online billing.

Typically we see an increase in 20% of citizens go paperless once CivicPay is adopted. That saves on postage for you and helps the environment too.

2

Shutoffs

How many shutsoff are performed each billing cycle?

Calculation Assumptions:

This calculator assumes that with CivicPay’s automated payments feature your agency will see a 15% reduction in shutoff activity due to the increased convenience of payment options between online, CivicPay Voice and CivicPay Pads. This also assumes a $50.00 cost for performing a shutoff.

Estimated savings of per billing cycle

CivicPay helps you manage payment plans to minimize shutoffs.

In early 2020, the state of California passed a law creating some of the most stringent laws protecting citizens from having their utilities turned off for non-payment. While we can’t fix the root of the problem, in response to that need, we added additional functionality to CivicPay that allows for better management of setting up and managing payment plans. These changes, that were originally created specifically for California customers, has been added to the standard set of CivicPay tools for use nationwide. Being able to provide payment options for citizens who are struggling to pay is a win-win. They continue to have access to critical utilities and the agency minimizes expense in shutoffs as well as has a better chance to collect on past due revenue that would otherwise be written off as a loss.

3

Phone Payments

How many phone payments do you take each month?

Calculation Assumptions:

This calculator assumes that with CivicPay Voice your agency will see a 30% reduction in payments over the phone. This also assumes a $19.00 clerk hourly rate and 3 minutes of clerk time for each payment interaction.

Estimated savings of per billing cycle

CivicPay Pad: Convenience in the hands of your citizens.

Virtually every adult in America has a cell phone. Studies show that 27% of Americans pay some or all bills by mobile device.*

CivicPay Voice offers Interactive Voice Response (IVR) for customers to access their account, whether they have a smartphone or landline. With CivicPay Voice, they can check balances, make payments and confirm due dates.

*Source: Mobile payments in the United States - Statistics &Facts Published by Statista, Inc. Oct 1, 2019

4

Walk-in Payments

How many counter payments do you process each month?

Calculation Assumptions:

This calculator assumes that with the integrated CivicPay Pad your agency will see a 100% reduction in manual entry of counter payments into Springbrook’s Cash Receipts module. This also assumes a $19.00 clerk hourly rate and 3 minutes of clerk time for each payment interaction.

Estimated savings of per billing cycle

CivicPay Pad provides in-person payments that equal parts quick and safe.

Citizens who still like to pay their bill in person can interact with the CivicPay Pad. This secure payment terminal integrates directly to the citizen’s Springbrook Utility Billing account and makes reconciliation quick and easy.

CivicPay Pad transactions are protected with Point-to-Point Encryption (P2PE) an industry leading technology that makes it virtually impossible for hackers to intercept meaningful data as it is transferred between your agency, the payment processor and the financial institutions.

Potential Annual Savings

Statement savings per cycle
Shutoff savings per cycle
Phone payment savings per cycle
Counter payment savings per cycle
One Year ( billing cycles per year)
Five Year ( billing cycles per year)

CONTACT US

The famous philosopher Confucius said, "Education breeds confidence." We agree.

Implementing CivicPay in an agency requires a degree of education for both your agency team and your citizens so both groups can understand the powerful tools at their fingertips.

For agency users and managers, in addition to the standard implementation training you receive with CivicPay, we also provide ongoing free webinars on CivicPay specific subjects. Topics include every day how-tos, tips and tricks, reporting and broader subjects like security.

To help educate your citizens, we provide customized no-cost marketing materials to educate citizens on the new features including statement stuffers, counter cards and pop-up displays for your lobby or payment area.

CivicPay’s seamless integration into the Springbrook platform makes utility billing fast, easy and safe from start to finish to ensure your agency is paid.